Office Operations & Accounting Liaison

Advanced Component Services

🏠 Remote
📍Chula Vista, CA
💰 $50,000 - $60,000
Posted May 25, 2026
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Job Overview

Position

Office Operations & Accounting Liaison

Company

Advanced Component Services

Location

Chula Vista, CA

Work Type

Remote

Salary Range

$50,000 - $60,000

Job ID

li-4417831611

Job Description

About Advanced Component Services

Advanced Component Services is a contract manufacturer and specialized distributor focused on components used in the commercial food service industry. For over 20 years, we have provided the essential parts required to maintain and repair commercial food service equipment.

In May 2026, we transitioned our operations from the Seattle area to a nearly 30,000 square feet facility in Chula Vista, California. Our new home houses our distribution center and professional offices. We are currently seeking a tech-forward professional to join our foundational Chula Vista team and support this exciting new chapter of growth.

Job Description

We are seeking a proactive, tech-forward Office Operations & Accounting Liaison to serve as the central hub of our daily activities. This role bridges the gap between our local operations and our remote accounting team. The ideal candidate is a problem-solver who stays calm under pressure and proactively uses technology to streamline workflows.

Key Responsibilities:

Financial Support:
Manage invoicing, resolve vendor discrepancies, and lead past-due collections.

Accounting Liaison:
Oversee and coordinate daily tasks with our remote accounting staff.

Office Operations:
Manage office supply procurement, oversee facility cleaning services, and provide sales support.

Project Tracking:
Rigorously follow up on open projects and pending tasks to ensure nothing falls through the cracks.

Tech Support:
Handle initial setup and basic troubleshooting of office equipment and software.

Requirements

Experience:
3–5 years in office management, high-level administration, or a similar operations role.

Software:
Deep proficiency in Google Workspace and/or Microsoft Office 365.

AI Adaptability:
You must be comfortable using AI tools (like ChatGPT or Gemini) to solve problems or draft communications more efficiently.

Technical Skill:
Experience with general office equipment setup and troubleshooting.

Attention to Detail:
Uncompromising accuracy in financial data and project tracking.

Professionalism:
Exceptional communication skills, especially when managing remote staff and collections.

Compensation

Base Salary:
$50,000 – $60,000 per year (commensurate with experience).

Performance Incentives:
Eligibility for our consistent year-end bonus program.

Benefits

Comprehensive Health Package:
Medical, Dental, and Eye Care insurance (Vision) with a significant portion of premiums paid by the company.

Dual Retirement Plans:
401(k) Plan for employee-led savings and Cash Balance Retirement Plan (Company-funded retirement account).

Paid Time Off:
Includes paid vacation, sick leave, and paid holidays.

Consistent Year-End Bonus:
A discretionary bonus program that has been paid out every year since the company’s inception 20 years ago.

Modern Work Culture:
A professional environment that encourages and supports the use of AI and new technology.

✦

Interview Prep

AI-powered insights to help you prepare

Key Skills

Required:
Preferred:

Practice Questions

💡Technical Questions (3)
  • 1.How would you approach resolving a significant pricing discrepancy between our purchase order and a vendor's invoice, while keeping our remote accounting team aligned?
  • 2.Can you describe your process for managing past-due collections while maintaining a professional and collaborative relationship with the client?
  • 3.This role requires deep proficiency in Google Workspace/Office 365 and comfort using AI tools like ChatGPT or Gemini. Give a specific example of how you have combined traditional software with AI to streamline an administrative or financial workflow.
🎯Behavioral Questions (3)
  • 1.Tell me about a time you had to rigorously track a project with many moving parts to ensure nothing fell through the cracks.
  • 2.Describe a situation where you had to act as a liaison between a local operations team and a remote corporate team. How did you ensure clear communication and alignment?
  • 3.Give me an example of a time you had to handle a sudden office equipment failure or technical issue while under pressure.
🧩Situational Questions (2)
  • 1.You arrive at the Chula Vista office on a Monday morning and find the internet is down, a critical vendor invoice is disputed, and the cleaning crew left the facility in disarray. How do you prioritize your morning?
  • 2.The remote accounting team is waiting on a final invoice approval to close the month, but the local sales manager who needs to sign off is out sick and unreachable. How do you handle this?

Resume Keywords

Make sure these keywords appear on your resume

InvoicingCollectionsRemote Team LiaisonGoogle WorkspaceMicrosoft Office 365AI ToolsProject TrackingOffice OperationsVendor DiscrepanciesTroubleshooting

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